> ## Documentation Index
> Fetch the complete documentation index at: https://support.rotapad.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Rota Live Preview

> Print the rota as a weekly grid or download it as Excel

The **Live Preview** tab in [My Rota](https://support.rotapad.com/my-rota.md) turns the rota into a printable weekly grid. It's built from the shifts you're looking at, so it follows your date range, filters and column filters.

![Weekly rota grid with staff down the side, days across the top, coloured shift cards, daily totals and numbered notes](https://mintcdn.com/rotapad/xcZ37D-z5OitLRQE/images/screens/rota-weekly-pdf.png?fit=max\&auto=format\&n=xcZ37D-z5OitLRQE\&q=85\&s=7ff586c1bd8af8c9505aae00ee4a1cd9)

## Read the grid

Each page is one week, Monday to Sunday.

* **Header** - The week, plus totals for staff, shifts, hours and sleep-ins, and the filters you used
* **Rows** - One per staff member, with their number of shifts that week
* **Shift cards** - The time, home and shift type. The coloured edge shows the type and **SLEEP** marks a sleep-in.
* **Total** - Each person's hours for the week
* **Daily total** - Hours and shifts for each day

A small numbered dot on a card means the shift has a comment. The full comment is listed under **Notes** below the grid. A legend at the bottom explains the colours.

> [!NOTE]
>
> Weeks with no shifts are left out. If nothing matches your filters, you'll see a single page saying there are no rotas for the period.

## Print or save as PDF

Use the toolbar at the top of the preview to print, download or zoom.

## Download as Excel

Click the round button at the bottom right of the preview. You get a file named like `Rota_2026-11-01_2026-11-30.xlsx` with:

* **One sheet per week** - The same grid as the preview, colour-coded by shift type, with totals and notes
* **Shift list** - Every shift in one table with date, staff, home, customer, shift type, time, hours, sleep-in and notes. Use the filter arrows in the header row to sort and filter it.

> [!TIP]
>
> To send a customer their rota only, choose the customer in the bar at the top of **My Rota** before you download.


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