Skip to main content
The Live Preview tab in My Rota turns the rota into a printable weekly grid. It’s built from the shifts you’re looking at, so it follows your date range, filters and column filters.
Weekly rota grid with staff down the side, days across the top, coloured shift cards, daily totals and numbered notes

​
Read the grid

Each page is one week, Monday to Sunday.
  • Header - The week, plus totals for staff, shifts, hours and sleep-ins, and the filters you used
  • Rows - One per staff member, with their number of shifts that week
  • Shift cards - The time, home and shift type. The coloured edge shows the type and SLEEP marks a sleep-in.
  • Total - Each person’s hours for the week
  • Daily total - Hours and shifts for each day
A small numbered dot on a card means the shift has a comment. The full comment is listed under Notes below the grid. A legend at the bottom explains the colours.
Weeks with no shifts are left out. If nothing matches your filters, you’ll see a single page saying there are no rotas for the period.
Use the toolbar at the top of the preview to print, download or zoom.

​
Download as Excel

Click the round button at the bottom right of the preview. You get a file named like Rota_2026-11-01_2026-11-30.xlsx with:
  • One sheet per week - The same grid as the preview, colour-coded by shift type, with totals and notes
  • Shift list - Every shift in one table with date, staff, home, customer, shift type, time, hours, sleep-in and notes. Use the filter arrows in the header row to sort and filter it.
To send a customer their rota only, choose the customer in the bar at the top of My Rota before you download.